Global BA: Business in Creative Enterprises

Notice: Due to the ongoing COVID-19 global health crisis, routine passport and visas services may be delayed or modified, and global mobility may be impacted by travel bans or immigration restrictions. Emerson College will continue to monitor updates and may issue additional clarification as needed. We request that students and families pay close attention to notices as passport and visa procedures may be subject to change.

Updates regarding Australian visa and travel restrictions can be found here:
https://covid19.homeaffairs.gov.au/student-visa


Visa and Travel Checklist

The visa and immigration documents required for you to participate in the Global BA program depend on your country of citizenship.

Item U.S. Citizen Australian Citizen Non-U.S./Non-Australian Citizen
Valid Passport Required Required Required
U.S. F-1 visa N/A Required Required
Australian Subclass 500 Student visa Required N/A Required

Please see steps below for instructions to obtain your appropriate visas based on your status as a: Global BA student who is a U.S. citizen, Global BA student who is a citizen of Australia, or a Global BA student who is not a U.S. citizen and not a citizen of Australia.

Instructions for Obtaining Your Visa

Global BA Students Who Are U.S. Citizens

First, you must apply for or renew a U.S. passport, if needed. Allow at least six weeks to apply and make sure your passport is valid for at least 6 months longer than your intended stay in Australia. If your last passport was issued before age 16, you must apply for a new passport in person using Form DS-11.

Then, you will need to apply for a Subclass 500 Student visa, as this is the visa type required of all those entering Australia for participation in a course of study longer than 12 weeks.

Global BA students will need to take particular initiative to complete each of the visa steps individually as the entire application process is completed online. Emerson staff will arrange for workshops and individualized guidance throughout the process, but it will be your responsibility to complete each step in a timely manner. Applications should be submitted no later than 6 weeks prior to your arrival in Australia.

Apply for your Australian Subclass 500 Student visa by following these steps:

1. Review & Collect Necessary Documents via the Document Checklist Tool

Enter your country of passport, education provider (International College of Management Sydney) or CRICOS code (01484M), and select “Secondary Exchange Student” to reveal your list of documents to include with your visa application. Please note that some items may or may not be required for individuals with specific circumstances. You will also receive a Global BA-specific document checklist at the beginning of your orientation to the degree program.

2. Receive your Confirmation of Enrollment (CoE) Letter from ICMS

All Australian universities must provide students with a Confirmation of Enrollment (CoE) Letter that verifies their enrollment in a specified course and has a CoE code and Overseas Student Health Cover (OSHC) information that you will need to enter into your visa application. You will receive your CoE from ICMS via your Emerson Admissions portal following the start of your degree program in the summer term.

3. Complete Any Required Welfare Arrangements (Ages 18 and Under)

  • For students who are currently 17 and will turn 18 BEFORE arrival in Australia
    You do not need to have any welfare arrangements in Australia, but must complete Questions 1 through 8 of Form 157N, have a parent/legal guardian sign the form, and include it in your visa application materials.
  • For students who will be under 18 AFTER arrival in Australia
    You are required to indicate welfare arrangements in order to be granted a visa. You must complete and submit a Form 157N as an attachment to your visa application, which identifies EITHER someone in Australia who is eligible to serve as your legal guardian until you turn 18 years old OR the International College of Management – Sydney as your guardian.

4. Create and Submit a Subclass 500 Student Visa Application on ImmiAccount

The Australian student visa process is entirely online and submitted via ImmiAccount. Emerson will provide you with a step-by-step Sample Form at the beginning of your orientation to the degree program so that you can ensure your application is created accurately. ImmiAccount will allow you to save your partially or fully completed form.

Helpful tips for navigating your application:

  • Use your Emerson email address for purposes of receiving communications regarding your visa.
  • Write down your username and password for ImmiAccount for future reference and be sure to verify your account by clicking on the confirmation email you’ll receive once its created
  • Make sure you select “Student” and then “Student Visa (500)” as your visa category
  • Students for whom English is not their primary language will need to provide a copy of their most recent TOEFL exam result
  • Have an idea of your international travel history; you will be asked to report your approximate international travel for the past 10 years
  • Have high-quality, PDF versions of all of your documentation ready to attach to your application
  • Select “Washington” as your Department Office no matter what your country of passport may be – all visa decisions will be determined by the Australian Embassy in Washington DC.
  • Write down your Transaction Reference Number (TRN) that appears in the top-left of your screen. It will be your main identifier for your unique visa application
  • Have means of payment for your application fee (AUD 620*). Please use online debit/credit payment and be sure to contact your bank/credit card company BEFORE making payment to pre-clear the charge. Otherwise it may be flagged as a fraudulent international transaction and denied. *Visa fees subject to change

5. Track Processing Status & Requests for Additional Information

The Australian Embassy in Washington, DC will review your application for a Subclass 500 Student Visa. Average processing time is four weeks, but may take longer in individual cases. Applicants can track their visa processing status at the following link: https://online.immi.gov.au/evo/firstParty?actionType=query

It is unlikely, but you may receive contact from the Australian Department of Home Affairs asking for additional documentation or requirements before making your visa decision. If you receive a request for additional items, you can log back into your ImmiAccount to review what needs to be added to the application.

6. Approval of your Australian Visa

Once your application has been approved, you will receive a communication in writing from the Australian Department of Home Affairs containing your visa grant number, date of expiration of your visa, and the conditions of your visa. Your visa approval is digitally linked to your passport information, so you will not need to have any visa vignette physically affixed to your passport. It will be very important to save your visa approval email and any attached documentation both in electronic and printed forms as you will need to abide by the conditions of your visa at all times. The visa typically remains valid for a period of 1-5 years (dependent upon start and end dates of time in Australia) and allows for multiple entries in and out of Australia.

For questions, please contact Corey Blackmar, Associate Director of Internationalization Initiatives at corey_blackmar [at] emerson.edu.

Global BA Students Who Are Australian Citizens

1. Apply for a passport or for a renewal, if needed

  • Make certain your passport is valid for at least six months longer than your stay in Australia.
  • Check with your home country passport agency for standard processing times for renewal.

2. Submit your I-20 documents in preparation for applying for an F-1 visa to the U.S.

  • Submit the required documents to your application portal so that you will be able to receive an I-20 in Spring 2021. Please follow this link below for more details.
  • Use this Form I-20 to pay your I-901 SEVIS fee and apply for your F-1 student visa at a U.S. consulate abroad before your entry to the U.S.

For international students currently in the U.S. you will need to request a new I-20 from Emerson and complete transfer of your SEVIS record.

  • Upon receiving your tuition deposit, financial support documents, International Student Contact Form, and passport, Emerson Undergraduate Admission will issue a Form I-20 Certificate of Eligibility for F-1 Student Status.

3. With your valid Australian passport, no Subclass 500 Student Visa will be required.

Global BA Students Who Are Not U.S. Citizens And Not Australian Citizens

  1. Apply for a passport or for a renewal, if needed
    • Make certain your passport is valid for at least six months longer than your stay in Australia.
    • Check with your home country passport agency for standard processing times for renewal.
  2. Submit your I-20 documents in preparation for applying for an F-1 visa to the U.S.
    • Submit the required documents to your application portal so that you will be able to receive an I-20 in Spring 2021. Please follow this link below for more details.
    • Use this Form I-20 to pay your I-901 SEVIS fee and apply for your F-1 student visa at a U.S. consulate abroad before your entry to the U.S.
    • For international students currently in the U.S. you will need to request a new I-20 from Emerson and complete transfer of your SEVIS record.
    • Upon receiving your tuition deposit, financial support documents, International Student Contact Form, and passport, Emerson Undergraduate Admission will issue a Form I-20 Certificate of Eligibility for F-1 Student Status.
  3. Apply for an Australian Subclass 500 Student Visa
    • The documents you may be required to submit as part of your Australian Subclass 500 Student Visa application may differ somewhat depending on your country of citizenship, but all applications should be lodged within the USA during the summer term.
    • Global BA students will need to take particular initiative to complete each of the visa steps individually as the entire application process is completed online. Emerson staff will arrange for workshops and individualized guidance throughout the process, but it will be your responsibility to complete each step in a timely manner. Applications should be submitted no later than 6 weeks prior to your arrival in Australia.

Apply for your Australian Subclass 500 Student visa by following these steps:

  1. Review & Collect Necessary Documents via the Document Checklist Tool
    • Enter your country of passport, education provider (International College of Management Sydney) or CRICOS code (01484M), and select “Secondary Exchange Student” to reveal your list of documents to include with your visa application. Please note that some items may or may not be required for individuals with specific circumstances. You will also receive a Global BA-specific document checklist at the beginning of your orientation to the degree program.
  2. Receive your Confirmation of Enrollment (CoE) Letter from ICMS
    • All Australian universities must provide students with a Confirmation of Enrollment (CoE) Letter that verifies their enrollment in a specified course and has a CoE code and Overseas Student Health Cover (OSHC) information that you will need to enter into your visa application. You will receive your CoE from ICMS via your Emerson Admissions portal following the start of your degree program in the summer term.
  3. Complete Any Required Welfare Arrangements (Ages 18 and Under)
    • For students who are currently 17 and will turn 18 BEFORE arrival in Australia: You do not need to have any welfare arrangements in Australia, but must complete Questions 1 through 8 of Form 157N, have a parent/legal guardian sign the form, and include it in your visa application materials.
    • For students who will be under 18 AFTER arrival in Australia: You are required to indicate welfare arrangements in order to be granted a visa. You must complete and submit a Form 157N as an attachment to your visa application, which identifies EITHER someone in Australia who is eligible to serve as your legal guardian until you turn 18 years old OR the International College of Management – Sydney as your guardian.
  4. Create and Submit a Subclass 500 Student Visa Application on ImmiAccount.
    • The Australian student visa process is entirely online and submitted via ImmiAccount. Emerson will provide you with a step-by-step Sample Form at the beginning of your orientation to the degree program so that you can ensure your application is created accurately. ImmiAccount will allow you to save your partially or fully completed form.
  5. Track Processing Status & Requests for Additional Information
    • The Australian Embassy in Washington, DC will review your application for a Subclass 500 Student Visa. Average processing time is four weeks, but may take longer in individual cases. Applicants can track their visa processing status at the following link: https://online.immi.gov.au/evo/firstParty?actionType=query
    • It is unlikely, but you may receive contact from the Australian Department of Home Affairs asking for additional documentation or requirements before making your visa decision. If you receive a request for additional items, you can log back into your ImmiAccount to review what needs to be added to the application.
  6. Approval of your Australian Visa
    • Once your application has been approved, you will receive a communication in writing from the Australian Department of Home Affairs containing your visa grant number, date of expiration of your visa, and the conditions of your visa. Your visa approval is digitally linked to your passport information, so you will not need to have any visa vignette physically affixed to your passport. It will be very important to save your visa approval email and any attached documentation both in electronic and printed forms as you will need to abide by the conditions of your visa at all times. The visa typically remains valid for a period of 1-5 years (dependent upon start and end dates of time in Australia) and allows for multiple entries in and out of Australia.

For questions, please contact Corey Blackmar, Associate Director of Internationalization Initiatives at corey_blackmar [at] emerson.edu.

Helpful tips for navigating your application:

  • Use your Emerson email address for purposes of receiving communications regarding your visa.
  • Write down your username and password for ImmiAccount for future reference and be sure to verify your account by clicking on the confirmation email you’ll receive once its created
  • Make sure you select “Student” and then “Student Visa (500)” as your visa category
  • Students for whom English is not their primary language will need to provide a copy of their most recent TOEFL exam result
  • Have an idea of your international travel history; you will be asked to report your approximate international travel for the past 10 years
  • Have high-quality, PDF versions of all of your documentation ready to attach to your application
  • Select “Washington” as your Department Office no matter what your country of passport may be – all visa decisions will be determined by the Australian Embassy in Washington DC.
  • Write down your Transaction Reference Number (TRN) that appears in the top-left of your screen. It will be your main identifier for your unique visa application
  • Have means of payment for your application fee (AUD 620*). Please use online debit/credit payment and be sure to contact your bank/credit card company BEFORE making payment to pre-clear the charge. Otherwise it may be flagged as a fraudulent international transaction and denied. *Visa fees subject to change

Immigration Timeline

Since the Global BA program will take place in the U.S. and Australia you’ll need to pay careful attention to the application timelines and required documentation.

The following suggested timeline outlines expected processing times to complete immigration-related steps, so make sure that you have your immigration documents approved and in-hand before you travel!

Date Audience Action Notes
January or February All Global BA students (US, Australia, International) Apply for (or renew) your passport, as needed Make certain your passport is valid for at least 6 months longer than your intended stay in Australia.
June 1 (or upon completion of your current program of your high school program) International students in the U.S. Request transfer of SEVIS record to obtain your Form I-20 from Emerson College Undergraduate Admission  SEVIS Transfer must occur within 60 days of your program completion
June 1 All non-Australian (US and International) Review the Document Checklist Tool, Verify welfare arrangements, Create your ImmiAccount, and attend or review the Subclass 500 Visa Workshop Start collecting electronic versions of all the documents you will need to attach to your Australian Subclass 500 Student visa application. The visa workshop will introduce you to the entire process and allow for questions to be answered live.
Week of July 1 International students in the US (SEVIS transfers only) Complete SEVIS Check-In in with Emerson Office of International Student Affairs (OISA) US F-1 regulations require you to check in with your international student office upon arrival to “activate” your immigration record in the Student and Exchange Visitor Information System (SEVIS)
July 21 All non-Australian (US and International) Submit your Subclass 500 Student Visa Application via ImmiAccount This is the deadline to submit your online visa application with all materials attached. ICMS will issue your required Confirmation of Enrollment (CoE). The fee for the visa is AUD 620*. *Visa fees subject to change.
August All non-Australian (US and International) After submitting your Australian Subclass 500 Student Visa application, track your status and stay on top of any outreach for additional docs or requirements! Ensure you have your electronic approval from the Australian Department of Home Affairs before departing for Australia!

Remember, you must complete one step before moving on to the next, so make certain you begin the process as soon as possible as your time in Boston to complete the process is limited! Get a jump on the process by obtaining/renewing your passport and reviewing the Document Checklist Tool.

*Please keep in mind that passport and visa applications are subject to ultimate review and approval by U.S. and Australian government agencies. Failure to meet these deadlines, or submission of incomplete or incorrect application materials may lead to delays or denial of a travel benefit.

While Emerson College and International College of Management Sydney will assist you in understanding the application steps and timeline, neither school can guarantee your approval for these documents.