HR - Civil Air Patrol Leave - CA

Policy Statement and Reason

For the purpose of this policy, employees include California faculty and staff unless otherwise indicated in sections below. All provisions of this policy apply, except that for employees covered by a collective bargaining agreement, this policy does not create any benefits not expressly provided by that collective bargaining agreement and if there are inconsistencies between this policy and the collective bargaining agreement, the terms of the collective bargaining agreement will govern. 

The College provides eligible employees with up to ten (10) days per calendar year of unpaid, job-protected leave to respond to emergency operational missions or training of the California Wing of the Civil Air Patrol. Leave for a single emergency operational mission is limited to three (3) days leave unless an extension is authorized by the government entity that called for the mission and is approved by the College. This policy complies with California law.

Policy Guidelines

Eligibility

After ninety- (90) calendar days of employment, regular full-time, regular part-time and temporary employees are eligible for Civil Air Patrol Leave unless otherwise indicated in an applicable collective bargaining agreement.

Notification

Employees should inform their supervisors if they are members of the Civil Air Patrol. Additionally, employees must provide as much advance notice as possible of the intended dates of the leave.

Use of Personal and Vacation time

  • Non-Exempt: Non-exempt staff employees must use available personal time and/or vacation time for Civil Air Patrol Leave. Non-exempt staff employees may take Civil Air Patrol Leave as unpaid if they have no available personal and vacation time.
  • Exempt: Exempt staff employees are paid a salary and receive the same amount of pay every pay period, regardless of how many hours they work. They do not receive overtime pay.  When not working for more than half a day, exempt staff employees must use available sick time, personal time, and vacation time. Exempt staff employees may take Civil Air Patrol Leave as unpaid if they have no available personal and vacation time.
  • Faculty Employees: For foreseeable absences, Faculty must provide the Chair with advance written notice and must receive prior approval when absent for more than two sessions or when a weekly class is missed more than once in order to coordinate coverage or makeup sessions. In the case of unreported and/or excessive absences, the Chair notifies the Dean.  

Documentation

Employees must provide the College with certification from the proper Civil Air Patrol authority within thirty- (30) calendar days of their return from leave.

Other Information

Related Policies

Key Offices to Contact 

Please contact Human Resources for further information regarding this policy and its implementation.       

Links to Procedures or Forms

Not applicable

Definitions

Not applicable

 

The contents of this policy are informational only and are not conditions of employment.  This policy does not create any contractual obligations or alter the at-will employment of the College’s at-will employees. Emerson College reserves the right to modify, revoke, suspend, terminate, or change any and all policies and procedures at any time, with or without notice, as consistent with state and federal law.

 

Policy Effective Date:  May 2019