Student Activities Banner

Max Mutchnick Campus Center Usage and Reservations Policies

Any exceptions to these policies will be made at the discretion of the Director of Student Activities/Campus Center.

The goal of the Max Mutchnick Campus Center is to accommodate the meeting and function needs of Emerson's current community members (SGA recognized clubs/organizations and College departments) and major campus events. Individual use is limited to academically driven pursuits.

Policy infractions will result in an official warning as issued by Campus Center Management.  Those in receipt of more than 2 warnings will be subject to disciplinary action as sanctioned by the Director of Student Activities/Campus Center and/or College Conduct Coordinator.

To ensure that function spaces are used effectively and allocated fairly, the following guidelines apply at all times:

  1. The Student Code of Conduct is in effect at all times.  Violations of the Student Code of Conduct and all other College policies as outlined in Undergraduate and Graduate student handbooks and catalogues as well as in other official institutional publications will be subject to disciplinary action through the College’s disciplinary process.
  2. Policy infractions will result in an official warning as issued by Campus Center management.  Those in receipt of more than 2 warnings will be subject to disciplinary action as sanctioned by the Director of Student Activities/Campus Center and or the College Conduct Coordinator as applicable. 
  3. Smoking, alcohol, drugs, and the use of candles or open flames are strictly prohibited in the Campus Center.
  4. All means of egress must remain clear at all times so as to allow for easy exiting in the event of an emergency. 
  5. City/building fire code mandates that meeting/event attendance may not exceed a room’s noted capacity. (Room 113 = 10, Room 114 = 10, Room 117 = 10, Room 118 = 20, Room L151 = 30, Room L153 = 12, Room 232 = 10)
  6. The furniture in Meeting Rooms 113, 114, 117, 118, L151, L153 and 232 may not be moved out of the rooms.
  7. Keys for Campus Center rooms will be handled by members of the Campus Center staff only.
  8. Only current members of the Emerson College community (those with a valid Emerson College ID) may request Campus Center space.
  9. The “Contact Name” listed on this form assumes responsibility for their assigned space and must be present for the entire length of the reservation.
  10. Reservation requests must be made in person (reservations over the phone or via e-mail will not be accepted).
  11. There is a limit of 4 usage hours on meeting room reservations and promotional table reservations and 2 usage hours for piano rooms.
  12. A group, individual or event cannot have any more than five (5) active meeting room reservation dates in the Campus Center reservation system without special permission from the Director of Student Activities/Campus Center.
  13. All members of the Emerson College community must present their valid Emerson College Identification Card when requesting access to Student Activities managed spaces. 
  14. Any guests (individuals not affiliated with the College) must be signed in as dictated by the College Guest Policy through the Main Level Campus Center Security Booth.
  15. Room reservations are held only fifteen minutes past the initial reservation time.  If the group/individual that reserved the room has not shown up, the reservation will be lost and the room may be given out to someone else.  A “no show” may result in a loss of future reservations and/or reservation privileges.
  16. Cancellations must be made within 24 hours of the reservation.  A “no show” may result in a loss of future reservations and/or reservation privileges.
  17. Priority bookings for the Cabaret, Multi-purpose Room, Cultural Center and Resource Room will be granted to SGA recognized clubs and organizations.
  18. If you are collecting an admission fee or donations, you must attach a copy of the approved “Fundraising Application” that you filed with the Office of Student Life to this request form.
  19. Room 232 may only be used as a meeting room during Campus Center business office hours.  No auditions, rehearsals, performances, or filming may take place in Room 232 M-F between 9 am and 5 pm.
  20. The media systems located within Room 118 or L151 may be requested as needed and are to be operated with assistance from the Campus Center staff..
  21. The piano rooms only accommodate piano and voice.  Other instrumentation and acoustics are not allowed in these spaces as the level of noise disrupts the course of other activities and business on LL1.
  22. The Resource Room may be requested as an alternative office space for those student organizations that do not have their own assigned office, or as an alternative meeting room location for up to 12 people.  Due to proximity of club/organizational offices, the Resource Room cannot be used for rehearsals or auditions.
  23. The promotional table can be requested by students, organizations, or departments in order to promote upcoming events or opportunities for involvement, to sell tickets, or to conduct Student Life approved fundraising activities
  24. When making arrangements with other departments for your event (e.g. ARAMARK, Media Services, etc.) please be sure to indicate it on the reservation form and to fill out the appropriate and respective departmental paperwork, and arrange for drop off and pick up times as part of your reservation time.
  25. Paper or other items cannot be taped or otherwise attached to the doors, walls, or ceilings of Campus Center spaces.
  26. Any person/organizations reserving rooms in the Campus Center are responsible for the clean-up of the rooms after use and will be subject to a $25.00 minimum cleaning fine if the room is not left in satisfactory condition. Likewise, if folding a meeting room table, please follow the directions for folding accordingly so as to avoid breakage and damage.
  27. Any person/organizations reserving rooms in the Campus Center are responsible for any damage occurring during their use of the room and will be charged a repair or replacement fee when applicable.
  28. Any persons/organizations who do not vacate the Campus Center at the appointed closing time will be subject to appropriate sanctions as seen fit by the Director of Student Activities/Campus Center.
  29. No bikes, scooters, skateboards or rollerblades are allowed in the Campus Center. 
  30. No live animals/pets are permitted in the Campus Center.