Booking A Room
Our meeting rooms can be utilized for a variety of events, from general meetings to auditions to interviews. Spaces within the Campus Center may only be reserved by members of the Emerson College community. We only accept reservation requests for the current semester. At the end of each semester, we will begin accepting reservations for the following semester. You may book a room as a walk-in, pending availability, if you have an immediate need for space, or you can book online through SpaceBook.
Due to fire code limitations, each of our spaces has a fixed maximum capacity, so additional tables or chairs cannot be moved into our meeting rooms. For the Cabaret and Multipurpose Room, capacity limits may be reduced for setups using additional tables or other fixtures. These limits should be considered when booking a space.
This small meeting room is adjacent to administrative offices for the College. Its use is restricted to small meetings from 9:00 am–5:00 pm Monday through Friday, but it can be used for auditions, read-throughs and interviews in the evenings.
Location: Second level
Rooms 113, 114, and 117
These smaller meeting rooms are a place for students to gather for class projects or for organizational and departmental meetings. Each room has a table and a dry-erase board for notes and brainstorming.
These rooms are primarily used for meetings, auditions, interviews, and small read-through rehearsals.
This room has a large table for boardroom-style meetings. It also contains two large dry erase boards.
This space is primarily used for meetings, auditions, interviews, and small read-through rehearsals.
Our largest meeting room, this space is great for organizational planning meetings, conference-style presentations or anything that requires a large space. The room features a boardroom style setup that can be rearranged and a large dry-erase board for note-taking.
The space is primarily used for large meetings, workshops, and rehearsals.
Resource Room (Room L153)
This room serves as an ideal space for student organizations without an assigned office space. There are two computer stations for organizational event planning and communication, as well as tables and chairs for meetings.
Location: Lower Level (L1)
These unique and highly popular piano rooms are available for individual or small group use for piano or voice rehearsals only; no other instrumentation is allowed. L141, the largest of the piano rooms, may also be used for small auditions.
The piano rooms may be used for up to 2 hours per session.
Location: Lower Level (L1)
Any exceptions to these policies will be made at the discretion of the Campus Center Administration.
1. The Student Code of Conduct is in effect at all times. Violations of the Student Code of Conduct and all other College policies as outlined in Undergraduate and Graduate student handbooks and catalogues as well as in other official institutional publications will be subject to disciplinary action through the College’s disciplinary process.
2. Campus Center/Cabaret Policy infractions will result in an official warning as issued by Campus Center/Cabaret management. Those in receipt of more than 2 warnings will be subject to disciplinary action as sanctioned by the Campus Center administration and/or the College Conduct Coordinator as applicable.
3. The organization/person requesting the space will be financially responsible for facility and/or equipment in the event of loss or damage (including, but not limited to that resulting from theft, abuse, gross misuse) while it is in their possession/under their use.
4. Event hosts/sponsors are responsible for guests of the College involved in or in attendance of their event and for upholding the College Guest Policy.
5. Smoking, alcohol, drugs, and the use of candles or open flames are strictly prohibited in the Campus Center.
6. All means of egress must remain clear at all times so as to allow for easy exiting in the event of an emergency.
7. No bikes, scooters, skateboards or rollerblades are allowed in the Campus Center.
8. No live animals/pets are permitted in the Campus Center.
9. Only current members of the Emerson College community (those with a valid Emerson College ID) may request Campus Center space.
10. There is a limit of 4 usage hours on meeting room reservations and promotional table reservations and 2 usage hours for piano rooms.
11. Students, organizations, and departments looking to reserve more than once space at a time, or bookings beyond the set limits, within the Campus Center will need special permission from the Campus Center administration.
12. Cancellations must be made within 24 hours of the reservation. Room reservations are held only fifteen minutes past the initial reservation time. If the group/individual that reserved the room has not shown up, the reservation will be cancelled by Campus Center staff and the room may be given out to someone else. A “no show” may result in a loss of future reservations and/or reservation privileges.
13. Priority bookings for the Cabaret, Multipurpose Room, Cultural Center and Resource Room will be granted to SGA recognized organizations.
14. The “Contact Name” listed on this form assumes responsibility for their assigned space and their guests, and must be present for the entire length of the reservation.
15. Once confirmed, the requester’s name as listed on the original request form cannot be changed without the approval of the Campus Center management staff (email@example.com.) Any changes must be confirmed at least three days in advance of the event date. The requestor will serve as the main point of contact for Campus Center staff.
16. All members of the Emerson College community must present their valid Emerson College Identification Card when requesting access to Campus Center managed spaces.
17. Any guests (individuals not affiliated with the College) must be signed in as dictated by the College Guest Policy through the Main Level Campus Center Security Booth.
18. Only SGA recognized organizations may fundraise or seek donations. A Student Life Fundraising Application must be completed, signed, and submitted to the Campus Center staff prior to the event in order to fundraise or seek donations (see Student Life Office).
19. An on-campus A1 Film Permit must be completed, signed, and submitted to the Campus Center staff prior to the event in order to film or record the event (see TRF Office).
20. City/building fire code mandates that meeting/event attendance may not exceed a room’s noted capacity. (Room 113 = 10, Room 114 = 10,Room 117 = 10, Room 118 = 20, Room L151 = 30, Room L153 = 10, Room 232 = 10)
21. The furniture in Meeting Rooms 113, 114, 117, 118, L151, L153 and 232 may not be moved out of the rooms.
22. Keys for Campus Center rooms will be handled by members of the Campus Center staff only.
23. The media systems located within Room 118 or L151 may be requested as needed and are to be operated with assistance from the Campus Center staff.
24. Room 232 may only be used as a meeting room during Campus Center business office hours. No auditions, rehearsals, performances, or filming may take place in Room 232 M-F between 9 am and 5 pm.
25. The piano rooms only accommodate piano and voice rehearsals. Other instrumentation and acoustics are not allowed in these spaces as the level of noise disrupts the course of other activities and business on Lower Level 1.
26. The Resource Room may be requested as an alternative office space for those student organizations that do not have their own assigned office, or as an alternative meeting room location for up to 10 people. Due to proximity of club/organizational offices, the Resource Room cannot be used for rehearsals or auditions.
27. The promotional table can be requested by students, organizations, or departments in order to promote upcoming events, opportunities for involvement, or to conduct Student Life approved fundraising activities.
28. When making arrangements with other departments for your event (e.g. ARAMARK, Media Services, etc.) please be sure to indicate it on the reservation form and to fill out the appropriate and respective departmental paperwork, and arrange for drop off and pick up times as part of your reservation time.
29. Paper or other items cannot be taped or otherwise attached to the doors, walls, or ceilings of Campus Center spaces.
30. The Campus Center staff will conduct a pre- and post-event inspection of the space. This inspection will confirm the room/equipment inventory and operability, and the overall conditions of the space. Any person/organizations reserving rooms in the Campus Center are responsible for any damage occurred during their use of the room and will be charged a repair or replacement fee when applicable.
31. Students, organizations, and departments are responsible for cleanup of the space. If the space is left in an unsatisfactory condition, there will be a minimum cleaning charge of $25.00.
32. Any persons/organizations who do not vacate the Campus Center at the appointed closing time will be subject to appropriate sanctions as seen fit by the Campus Center administration.
33. Failure to comply with the above policies and/or cooperate with the Campus Center staff or other College personnel during the course of an event will result in the immediate suspension or termination of the event and potential loss of future reservation privileges.