Name and Gender Change Policy
A student's "name-of-record" at Emerson College is defined as the legal name under which the student was admitted to Emerson College. Legal name is defined as that name verified by a birth certified date, marriage certificate, social security card, passport, or court order. Students wishing to change their name in their official academic record from the name of record under which they were admitted to the College must provide the registrar with legal documentation stating their new legal name.
Upon receipt and verification of this documentation, the registrar will change the student's name in the student's official academic record. "Official academic record" in this section is defined as Emerson College's computerized student information system (BANNER). At the registrar's discretion, minor changes in name (e.g., spelling corrections) may also be made. In such instances, the student may be expected to provide documentation such as a current driver's license with photo, social security card, or resident alien card.
To request that your academic record reflect a name change, complete and submit the Request for Name/Gender Change form, along with supporting documentation, to the Registrar's Office.
A student's official academic record reflects the gender the student identified him- or herself as to the College when he or she applied for admission to the College. Students who subsequently wish to change the gender designation in their official academic record must provide the registrar with a certified copy of a court order showing their change of gender, or other legal identification, such as a revised driver's license reflecting their new gender. "Official academic record" in this section is defined as Emerson College's computerized student information system (BANNER).
Once the registrar records a gender change in a student's official academic record, the official academic record will identify only the new gender information. Note: Emerson College transcripts and diplomas do not specifically reference gender.
To request that your academic record reflect a gender change, complete and submit the Request for Name/Gender Change form, along with supporting documentation, to the Registrar's Office.
Reissuance Of Diploma Upon Change of Name
Upon payment of the applicable administrative fee, currently $15.00, the College will reissue a diploma for a graduate whose name has legally changed. The reissued diploma will carry the date the degree was originally awarded.
For practical purposes, the reissued diploma will have the signatures of the then current President and Chair of the Board of Trustees. Emerson College's issuance of a new diploma is conditioned upon an applicant's return of the original diploma. If the original diploma cannot be returned, at the registrar's discretion, an applicant may be required to provide an Affidavit certifying the loss or destruction of the original diploma.
To request a Replacement Diploma, complete and submit the Replacement Diploma Request form to the Registrar's Office.
For more information email william_dewolf [at] emerson.edu (subject: Name%20and%20Gender%20Change%20Question)