Library Circulation and Reserves Policy

Who Can Borrow

Members of the Emerson College community with a valid Emerson ID card have full borrowing privileges at the Emerson College Library. You must come to the Library to activate your card and receive a PIN before any requests can be processed. Emerson College Department of Professional Studies and Special Programs students and alumni borrowers may borrow Emerson College library books, but they cannot borrow books from other libraries through our Document Delivery and Interlibrary Loan services, nor can they check out laptops for use within the Library.

Individuals with full borrowing privileges at other Fenway Library Consortium libraries may also borrow materials from the Emerson College Library, either in person or through Document Delivery. They may not check out laptops or study room keys for use within the Library.

Patrons should promptly report the loss of a library card to the circulation desk. You are responsible for all transactions on your borrowing record unless the card has been reported lost.

Please let us know about any changes in your local address, email address, or telephone number.

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What is the Loan Period?

Patron Type Borrowing Period* Grace Period Fines
Students 28 Days 7 Days $0.25/Day, $15 Maximum per item
Full-time Faculty up to 1 year** none No fines
Part-time Faculty Term Loan 7 Days No fines
Staff Term Loan 7 Days $0.25/Day, $15 Maximum per item
Alumni 28 Days 7 Days $0.25/Day, $15 Maximum per item
Consortium Borrower 28 Days 7 Days $0.25/Day, $15 Maximum per item

There is a $1/hour fine for overdue Reserve materials.

*Museum passes circulate for two days, and fines are $1/Day. iPads can be borrowed for two days, and fines are $15/Day. CDs and other audio materials follow the above rules for Library books for users with current valid Emerson ID cards. The borrowing period for circulating DVDs is 7 days, which applies to all patron types. There is no grace period for overdue reserve items, museum passes, iPads, laptops, or circulating DVDs. Circulation policies for Teaching Collection DVDs, VHS tapes, and films are available at the Media Collection Circulation Policy.

**Faculty one-year loans apply only to circulating books from the Emerson College Library and are subject to the same circulation regulations as any other transaction including recalls and replacement costs. One-year loans may not be renewed.

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Proxy Borrowing Privileges Application

Proxy privileges are available to Emerson College faculty and to members of the College community who are unable to use Library facilities due to a disability. The proxy service may be used to designate a person to borrow Library materials on your behalf at the Emerson College Library. Consortium libraries will not honor this service.

In order to process the request, both the borrower and his/her proxy are required to have an Emerson College identification card. Both parties also need to have Library borrowing records clear of outstanding fines and overdue books.

Proxy status expires at the end of each semester. A new form must be filled out or the circulation manager must be contacted to extend proxy privileges.

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Renewals

Renewals may be done online using My Account, in person, or by telephone (617 824-8668) before the due date. Overdue books can only be renewed in person at the Circulation Desk. Please have your Library ID number ready if you renew by telephone. Most materials may be renewed up to three times unless another patron has requested the item.

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Non-circulating Materials

The following materials may only be used while inside the Library. Also, see the section on Reserve materials below.

  •   Archival materials
  •   Periodicals
  •   Reference books

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Overdue Books and Fines

Patrons are responsible for returning Library materials on time and in good condition. Charges may be assessed for materials returned or renewed past the due date or returned damaged or soiled. Please use My Account to check due dates and overdue status of your materials.

Borrowing privileges will be suspended for outstanding charges of $10 or more. Students may have their registration, grades, and/or transcripts held until the charges are resolved. It is advisable to keep receipts for all payments. Once a hold is placed on a student's registration, borrowing privileges will not be reinstated until the entire amount owed is paid.

Please speak with a circulation supervisor if you feel a fine has been unjustly assessed.

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Lost Books and Replacement Charges

Patrons who have material sixty (60) days past the due date will be billed $65 for replacement of that material. This charge will be reduced to $15 (the maximum overdue fine) if the book is returned in usable condition, provided the item has not already been replaced.

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Holds and Recalls

If an item you need is in circulation, you may place a hold on the item using My Account. You will be notified once the book has been returned and will have up to 10 days to pick up the book.

The Library will recall materials only to place on Reserve. A computer-generated notice showing a new, earlier due date will be sent to the patrons who have checked out the materials. It is very important that recalled materials are returned by the new due date. The Library will suspend a patron's borrowing privileges if recalled materials become past due. Overdue fines for recalled materials are $1 per item for every day past the new due date.

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Book Searches

Please speak with a circulation assistant if you cannot locate Library materials with a status of "Available" on our online catalog. Staff will then search for the book on your behalf within 10 business days. We will notify you about the results of our search. If we find a missing book, we will hold it for you at the Circulation Desk for 10 days.

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Reserves

Reserve materials have a two-hour loan period and cannot leave the Library. There is a $1 per hour fine for overdue Reserve materials. This is to ensure that students have adequate access to course readings. You can search for reserves by using the Course Reserves tab in the Library Catalog. You can search by course number or professor's name. All Emerson College reserves are prefixed by ECL to make them easier to find. Please ask at the Reserve or Reference Desk if you need assistance.

To check out a reserve book, go to the Reserve Desk, next to the Circulation Desk, and give the call number of the item you need.

Faculty may place library books, photocopies of articles, personal copies of books, or other materials on reserve. Please review the following documents: How to Place Materials on Reserve and Reserve Copyright Guidelines. Faculty may print this Reserve Form and submit it to the Circulation department. The Library can make special purchases for reserves. Photocopied materials must meet the requirements of U.S. copyright law.

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Lost and Found

Personal items found in the Library will be held at the Circulation Desk for 24 hours. Unclaimed items will be sent to Emerson Police at 80 Boylston Street, 617-824-8555.

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