Employment
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Job Detail
Department of the Arts
Special Assistant to the Executive Director/Arts
Description:
Emerson College is seeking to hire a Special Assistant to the Executive Director/Arts. The Special Assistant will work independently to perform a wide range of complex artistic, administrative and clerical duties to support the goals of the Executive Director.
RESPONSIBILITIES:
- Establish and maintain relationships with world-renowned national and international artists. Assist in establishing workshops and forums at Emerson and schedule, staff, organize and manage these events.
- Oversee multiple events each season, which overlap with the Institutional Advancement. Manage the budget, choose the vendors, select and contact the invitees/participants and hire/supervise the staff for the events.
- Serve as key contact for donors and volunteers. Forging relationships with donors and creating a sense of engagement with the Executive Director is essential to maintaining their interest, involvement with and financial support of the institution.
- Screen theatre artists and companies interested in being presented at Emerson. Handle all inquiries from individuals and groups. Review materials and help rank which are appropriate partners for Emerson.
- Write descriptions, letters and production narratives for upcoming and past productions.
- Serve as Office Manager for the department as well as supporting Director of External Affairs.
- Hire, train and manage student workers and interns.
- Manage correspondence, financial processing, scheduling and travel for the Executive Director and various other artistic staff when needed, including business operations as well as auditions and artistic planning.
- Engage in special projects as needed.
REQUIREMENTS:
- Bachelor's Degree required.
- 3 years experience in Office Management, Theatre Administration or Artist Management required.
- Familiarity with contemporary theatre preferred.
- Proficiency with Microsoft Office Suite and internet searching. Knowledge of Photoshop and/or web design preferred.
- Proven ability to effectively relate to all types of people particularly artists, students and donors.
- Must possess strong writing and editing skills as well as organizational and research skills and keen attention to detail.
- Ability to handle complex and confidential materials with expediency and discretion. Ability to anticipate priorities, preferences and style of Executive Director in his/her absence.
- Occasional evening and weekend work will be required.
This is a smoke-free workplace. Emerson College is an equal opportunity employer that encourages diversity in its workplace.
