Housing & Dining
Spring 2017 Closing Information
Between finals and determining your summer plans, the end of the spring semester can be a stressful time. Here is what you need to know to make your departure from the residence halls a successful and efficient move out experience.
The residence halls close at 2pm on Thursday, May 4, 2017. What are your plans for the end of the year?
- I plan to move out prior to the residence halls closing.
- I need to get approval for Extended Stay Housing because I need to remain on campus for a college-related reason.
How to Schedule a Check Out Appointment with an RA OR Complete an Express Check Out
In Person Check Out Information
This appointment must take place no later than 24 hours after your last final exam, and before 2pm on Thursday, May 4, 2017. Failure to do so may result in an improper checkout fee and/or other fines. To schedule an appointment, please talk to your RA.
Prepare for the RA's arrival for the Check Out appointment
- At the time of the scheduled appointment, the RA will come to your room to conduct a room inspection, making note of any changes in the condition of your room since Move In. The RA will also collect keys, assess the cleanliness of the room, and officially check you out of your room.
- You must have all your belongings packed and either in a cart or in the car. The living area (including suite common areas and bathroom if applicable) should be in "broom clean" condition, and you should have said your 'goodbyes' to friends. If you schedule a check out appointment with an RA and miss your appointment or are not packed and ready to go when your RA arrives, you will be charged a minimum $50 Improper Checkout fee.
Express Check Out Information
EXPRESS Check-Out is a move-out option available to all students starting April 26. It is designed to be a fast and efficient option for students during closing.
When you are ready to leave and all your belongings have been removed from your room, make the following steps to complete an express check out:
- Pick up an express check out envelope in the lobby of your residence hall; fill it out (front & back).
- Place your keys into the envelope; seal the envelope.*
- Drop the envelope into the EXPRESS Check Out Box located in the lobby of your residence hall.
*If you have lost your keys, you are still required to fill out an envelope so staff know that you have moved out; Indicate that your keys are missing on the EXPRESS Check Out envelope. Doing this ensures that you are not charged an improper check-out fee ($50). If you leave without returning keys in an envelope, you will be charged for your missing keys and an improper check-out fee.
Laundry Carts carts are in high demand during move out, and the College cannot provide a cart for every resident student. Therefore, you will only be allowed to check out a laundry cart 30 minutes prior to your scheduled time of departure. If you are doing express check out, this should be when you are fully ready to move items out of the building. We cannot guarantee a cart will be available when you are ready, so please be patient. You will be able to sign out the carts by the RA office or in the lobby of your hall. We encourage you to talk with your parent/guardian about bringing a hand truck or dolly from home to assist with move-out .
The area along Boylston/Washington is reserved for active loading of vehicles only! This means family vehicles and rental trucks CANNOT park along Boylston/Washington unless students are present to load belongings into the car. Cars should never be left unattended. Drivers of cars/trucks that remain along Boylston/Washington for longer than 5 minutes without “active loading” will be asked to move their car in order to allow for other cars whose students are ready to load. There is no parking along Tremont.
Please note: Cars who do not follow the parking instructions will be ticketed and/or towed at the owner’s expense.
If you have not yet checked out with hall staff and/or brought down your personal belongings, please park your car legally at a meter or in an area parking lot. Area parking lots can be found at http://boston.centralparking.com/.
For Students returning to live on the Boston Campus in Fall 2017:
It is the students responsibility to provide a mail forwarding address to the Emerson College Mailroom in order to have their US Postal mail forwarded to their preferred summer address. Students can complete an online mail forwarding request form. You must login using your Emerson username and password no later than Monday, May 1, 2017. Mail forwarding will begin on Monday, May 1, 2017. Please see the following guidelines for mail forwarding:
- If a student does not complete a mail forwarding request online by Monday, May 4, 2017, their mail will be returned to sender.
- Mail cannot be held for students during the summer months. Mail cannot be forwarded to addresses outside the US. Arrangements should be made to have addresses changed with businesses, campus, creditors, etc prior to your checkout.
- Only 1st Class mail can be forwarded. Campus mail, standard mail, non-profit organization mail, and special deliveries cannot be forwarded. Therefore, it is important that students notify businesses, bill collectors, family, and friends of their change in address in order to avoid potential concerns.
- Deliveries from FedEx, UPS, and other parcel carriers cannot be forwarded. Packages and letters sent through these vendors will be returned to sender.
- We strongly encourage you to set a reminder for yourself to change addresses with carriers with whom you have regular deliveries.
For students not returning to live on the Boston campus in Fall 2017:
If you are graduating, moving off-campus, taking a leave of absence, withdrawing or any other reason that results in you not living on campus in Boston for Fall 2017, your mail will NOT be forwarded by the Emerson College Mailroom.
It is highly recommended that you make arrangements should be made to have addresses changed with businesses, campus, creditors, etc. prior to your checkout.
The United States Postal Service will not allow for mail forwarding to happen through their services due to Emerson being considered a Business address.
Extended Stay Housing
If you are remaining on campus beyond 2pm on Thursday, May 4th, you must have a College-related or OHRL approved reason to stay on campus, AND you must apply for Extended Stay Housing by April 20, 2017. You will then receive notification by April 24-25 regarding whether you have been approved for Extended Stay Housing.
Who can apply for extended stay housing?
Residential students are able to apply for extended stay and be approved by the OHRL. Students currently on College, disciplinary or Housing probation may not participate in Extended stay housing.
Reasons for Extended Stay Housing may include:
- Serving as a Desk Assistant working between May 4 and May 14
- An employee of a campus office or department working beyond May 4
- An Orientation Leader staying for May Training
- A Commencement Volunteer
- Working or attending the EVVY’s (Students attending the EVVY’s will need to indicate their ticket number on their Extended Stay Housing application)
I have a friend who is at LA, Kasteel Well, or an external program who is working/ attending the EVVYs. Can they stay on campus? How does that work?
- As a residential student, you are able to host up to two students who are not residential and not local to the Boston campus (those currently at LA, Kasteel Well, or another external program).
- You will need to complete the extended stay application and identify who you would like to host. This student would be called a “hostee” and be emailed the “hostee application” from OHRL.
- When hosting a student you must be with your hostee at all times within the residence halls. They will not receive a room key or access to the halls. They are not able to hang out in the halls without you present. If your EVVY production schedule does not allow for this, your hostee needs to find a place outside of the halls to stay. Please keep this in mind when signing up.
How do I get senior week housing?
If you are a current resident student on the Boston Campus, you must complete the senior week housing application (not extended stay) so that we can document when you plan to check out of the residence halls. The housing application was emailed to all those registered for senior week. There is no deposit required, however the senior week housing application is required so that we can document when you plan to check out of the residence halls.
Non-residential and not local to the Boston campus students must complete the senior week housing application which was emailed to all those registered for senior week.
Extended Stay Application and Approval Process
Students will apply for Extended Stay Housing online. The online housing application will be available between April 10-April 20. Please refer to the email regarding closing for application information.
You will then receive notification by April 24-25 regarding whether you have been approved for Extended Stay Housing. This notification will also inform you of your specific check out process.
Regulations during the Extended Stay Housing Period
- Students currently on College, disciplinary or Housing probation MAY NOT PARTICIPATE in Extended Stay housing!
- There is a no guest policy during the extended stay period.
- All college rules, policies and regulations remain in effect.
Students hosting other students from the Castle and LA can only host up to two students. These students must be with their host at all times and will not have free access to the halls.
- Failure to check out at your assigned check-out date and time will result in a minimum improper checkout charge of $50
- Housing extensions are only made for the purpose stated on the Extended Stay Agreement. Any students who do not participate in the activities for which they have been approved will be subject to conduct follow up. This may include a minimum $25 per day fine and could jeopardize their 2017–2018 housing.