Iwasaki Library
Records Retention & Disposition Schedule: Police Department
List of Schedules
| Schedule Number | Records Series |
| 910 | Accident Reports |
| 920 | Crime Reports |
| 930 | Daily Log |
| 940 | Incident Records |
| 950 | Incident & Accident Reports |
Warning
If your department or office receives a notice of a Records Preservation/Hold Order you must comply with the instructions from General Counsel’s office. A Records Preservation/Hold Order is an internal procedure to ensure that certain information is preserved which may be needed for reasonably anticipated or actual government investigation, audit, or litigation. A Records Preservation/Hold Order temporarily sets aside the retention period stated in the Records Retention and Disposition Schedule, and suspends destruction for the affected records until the Records Preservation/Hold Order is released.
Accident Reports
These records pertain to all documentation regarding any event deemed an accident at Emerson College.
| Record Holder | Retention Period | Disposition | |
| Official Record | Police Department | 7 years after report date | Confidential Destruction |
| Duplicate Record (reference copy) | All other offices | Destroy when no longer needed | Confidential Destruction |
Crime Reports
These records pertain to all documentation regarding any event deemed a crime at Emerson College.
| Record Holder | Retention Period | Disposition | |
| Official Record | Police Department | 7 years after report date | Confidential Destruction |
| Duplicate Record (reference copy) | All other offices | Destroy when no longer needed | Confidential Destruction |
Daily Log
These records pertain to the daily log which records, by the date the incident was reported, all crimes and other serious incidents occurring on campus, within non-campus buildings or properties, on public property or within the department's patrol boundaries.
| Record Holder | Retention Period | Disposition | |
| Official Record | Police Department | Permanent | Transfer to Archives |
| Duplicate Record (reference copy) | All other offices | Destroy when no longer needed | Confidential Destruction |
Incident Records
These records pertain to all records related to any event deemed an incident at Emerson College.
| Record Holder | Retention Period | Disposition | |
| Official Record | Office of Risk Management | 5 years | Confidential Destruction |
| Duplicate Record (reference copy) | All other offices | Destroy when no longer needed | Confidential Destruction |
Incident & Accident Reports
These records pertain to all documentation regarding any event deemed an incident or accident at Emerson College.
| Record Holder | Retention Period | Disposition | |
| Official Record | Office of Risk Management | 7 years after report date | Confidential Destruction |
| Duplicate Record (reference copy) | All other offices | Destroy when no longer needed | Confidential Destruction |
