Iwasaki Library
Records Retention & Disposition Schedule: Medical Records
List of Schedules
| Schedule Number | Records Series |
| 1010 | Robbins Clinic Patient Medical Records |
| 1020 | Student Medical Records (Center for Health & Wellness) |
Warning
If your department or office receives a notice of a Records Preservation/Hold Order you must comply with the instructions from General Counsel’s office. A Records Preservation/Hold Order is an internal procedure to ensure that certain information is preserved which may be needed for reasonably anticipated or actual government investigation, audit, or litigation. A Records Preservation/Hold Order temporarily sets aside the retention period stated in the Records Retention and Disposition Schedule, and suspends destruction for the affected records until the Records Preservation/Hold Order is released.
Robbins Clinic Patient Medical Records
These records pertain to all documentation related to a patient's medical record.
| Record Holder | Retention Period | Disposition | |
| Official Record | All patient files created by the Robbins Clinic or Thayer-Lindsley Nursury | 20 years after final treatment | Confidential Destruction |
| Duplicate Record (reference copy) | All other offices (no office other than those listed above should maintain a copy of medical records) | Destroy immediately | Confidential Destruction |
Student Medical Records
| Record Holder | Retention Period | Disposition | |
| Official Record | Center for Health & Wellness | 20 years after final treatment | Confidential Destruction |
| Duplicate Record (Reference Copy) | All other offices (no office other than those listed above should maintain a copy of medical records) | Destroy Immediately | Confidential Destruction |
