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Iwasaki Library

Records Retention & Disposition Schedule: Medical Records

List of Schedules

Schedule Number Records Series
1010 Robbins Clinic Patient Medical Records
1020 Student Medical Records (Center for Health & Wellness)

Warning

If your department or office receives a notice of a Records Preservation/Hold Order you must comply with the instructions from General Counsel’s office. A Records Preservation/Hold Order is an internal procedure to ensure that certain information is preserved which may be needed for reasonably anticipated or actual government investigation, audit, or litigation. A Records Preservation/Hold Order temporarily sets aside the retention period stated in the Records Retention and Disposition Schedule, and suspends destruction for the affected records until the Records Preservation/Hold Order is released.


Robbins Clinic Patient Medical Records

These records pertain to all documentation related to a patient's medical record.

  Record Holder Retention Period Disposition
Official Record All patient files created by the Robbins Clinic or Thayer-Lindsley Nursury 20 years after final treatment Confidential Destruction
Duplicate Record (reference copy) All other offices (no office other than those listed above should maintain a copy of medical records) Destroy immediately Confidential Destruction


Student Medical Records

  Record Holder Retention Period Disposition
Official Record Center for Health & Wellness 7years after final treatment Confidential Destruction
Duplicate Record (Reference Copy) All other offices (no office other than those listed above should maintain a copy of medical records) Destroy Immediately Confidential Destruction