Iwasaki Library
Records Retention & Disposition Schedule: Legal
List of Schedules
| Schedule Number | Records Series |
| 810 | Consent Orders |
| 820 | Court Orders |
| 830 | Judgments |
| 840 | Releases |
| 850 | Settlements |
| 860 | Copyright and Trademark Registrations |
| 870 | Property Deeds, Easements, Licenses, Rights of Way, Leases, Rights of First Refusal, Remainder Interests, Mortgages |
Warning
If your department or office receives a notice of a Records Preservation/Hold Order you must comply with the instructions from General Counsel’s office. A Records Preservation/Hold Order is an internal procedure to ensure that certain information is preserved which may be needed for reasonably anticipated or actual government investigation, audit, or litigation. A Records Preservation/Hold Order temporarily sets aside the retention period stated in the Records Retention and Disposition Schedule, and suspends destruction for the affected records until the Records Preservation/Hold Order is released.
Consent Orders
These records pertain to any documentation regarding a voluntary agreement worked out between two or more parties to a dispute.
| Record Holder | Retention Period | Disposition | |
| Official Record | Office of the General Counsel | Permanent | Transfer to Archives |
| Duplicate Record (reference copy) | All other offices | Destroy when no longer needed | Confidential Destruction |
Court Orders
These records pertain to any court order which is an official proclamation by a judge (or panel of judges) that defines the legal relationships between the parties to a hearing, a trial, an appeal or other court proceedings.
| Record Holder | Retention Period | Disposition | |
| Official Record | Office of the General Counsel | Permanent | Transfer to Archives |
| Duplicate Record (reference copy) | All other offices | Destroy when no longer needed | Confidential Destruction |
Judgments
These records pertain to any judgments, or formal decisions made by a court following a lawsuit.
| Record Holder | Retention Period | Disposition | |
| Official Record | Office of the General Counsel | Permanent | Transfer to Archives |
| Duplicate Record (reference copy) | All other offices | Destroy when no longer needed | Confidential Destruction |
Releases
These records pertain to any releases or agreements by which someone waives any right to sue arising from a certain activity.
| Record Holder | Retention Period | Disposition | |
| Official Record | Office of the General Counsel | Permanent | Transfer to Archives |
| Duplicate Record (reference copy) | All ofther offices | Destroy when no longer needed | Confidential Destruction |
Settlements
These records pertain to any and all settlements or resolutions between disputing parties about a legal case.
| Record Holder | Retention Period | Disposition | |
| Official Record | Office of the General Counsel | Permanent | Transfer to Archives |
| Duplicate Record (reference copy) | All other offices | Destroy when no longer needed | Confidential Destruction |
Copyright and Trademark Registrations
These records pertain to any documentation regarding copyright and trademark registrations.
| Record Holder | Retention Period | Disposition | |
| Official Record | Office of the General Counsel | Permanent | Transfer to Archives |
| Duplicate Record (reference copy) | All other offices | Destroy when no longer needed | Confidential Destruction |
Property Deeds, Easements, Licenses, Rights of Way, Leases, Rights of First Refusal, Remainder Interests, Mortgages
These records pertain to any and all documentation regarding property deeds, easements, licenses, rights of way, leases, rights of first refusal, remainder interests, and mortgages.
| Record Holder | Retention Period | Disposition | |
| Official Record | Office of the General Counsel | Permanent | Transfer to Archives |
| Duplicate Record (reference copy) | All other offices | Destroy when no longer needed | Confidential Destruction |
