Iwasaki Library
Records Retention & Disposition Schedule: Construction/Facilities Management
List of Schedules
| Schedule Number | Records Series |
| 710 | As-built Drawings |
| 720 | Contracts and Agreements |
| 730 | Records of Repairs |
| 740 | Property Damage Reports |
| 750 | Hazardous Waste Disposal Manifests and Reports |
Warning
If your department or office receives a notice of a Records Preservation/Hold Order you must comply with the instructions from General Counsel’s office. A Records Preservation/Hold Order is an internal procedure to ensure that certain information is preserved which may be needed for reasonably anticipated or actual government investigation, audit, or litigation. A Records Preservation/Hold Order temporarily sets aside the retention period stated in the Records Retention and Disposition Schedule, and suspends destruction for the affected records until the Records Preservation/Hold Order is released.
As-built Drawings
These records pertain to all drawings and plans related to all buildings and property of Emerson College as they currently exist.
| Record Holder | Retention Period | Disposition | |
| Official Record | Facilities Management | Permanent | Transfer to Archives |
| Duplicate Record (reference copy) | All other offices | Destroy when no longer needed | Confidential Destruction |
Contracts and Agreements
These records pertain to any and all contacts and agreements related to construction and facilities management.
| Record Holder | Retention Period | Disposition | |
| Official Record | Facilities Managment | 14 Years | Confidential Destruction |
| Duplicate Record (reference copy) | All other offices | Destroy when no longer needed | Confidential Destruction |
Records of Repairs
These records provide proof of any and all repairs in accordance to construction and facilities management.
| Record Holder | Retention Period | Disposition | |
| Official Record | Facilities Management | 7 Years | Confidential Destruction |
| Duplicate Record (reference copy) | All other offices | Destroy when no longer needed | Confidential Destruction |
Property Damage Reports
These records pertain to any and all reports and documentation related to property damage at the college.
| Record Holder | Retention Period | Disposition | |
| Official Record | Facilities Management | 7 years after report date | Confidential Destruction |
| Duplicate Record (reference copy) | All other offices | Destroy when no longer needed | Confidential Destruction |
Hazardous Waste Disposal Manifests and Reports
These records pertain to any and all manifests, reports, and documentation related to hazardous waste disposal.
| Record Holder | Retention Period | Disposition | |
| Official Record | Facilities Management | 3 years | Confidential Destruction |
| Duplicate Record (reference copy) | All other offices | Destroy when no longer needed | Confidential Destruction |
