Records Management is the field of management responsible for the efficient and systematic control of the creation, receipt, maintenance, use, and disposition of records. The Emerson College Records Management Team provides records management assistance to all departments and offices on campus by consulting on how to efficiently manage institutional records. Creating and managing records is a fundamental part of fulfilling Emerson College’s mission and a normal part of daily work. Records are either created routinely as the by-products of transactions or deliberately created by College employees once the business activities are completed.
- They are a means of providing evidence of institutional activity or of remembering events and transactions that have occurred.
- There are many legal and regulatory reasons to keep records.
- Each College department or office will have a records retention and disposition schedule that will assist them in deciding how to maintain records, how long to keep them and how to dispose of them properly.
- By following the retention schedule and College practices for recordkeeping, departments and offices will ensure that their records are retrievable, reliable, and secure for as long as they are needed.
- All departments and employees must maintain their paper, film and electronic records in safe, stable, and secure environments that support their timely and accurate retrieval with appropriate controls on their use and accessibility.