Records Management is the field of management responsible for the efficient and systematic control of the creation, receipt, maintenance, use, and disposition of records. The Emerson College Archives provides records management assistance to all departments and offices on campus by consulting on how to efficiently manage institutional records.
Creating and processing records is a fundamental part of fulfilling Emerson College’s mission and a normal part of daily work. Records are either created routinely as the by-products of transactions or deliberately created by College employees once the business activities are completed. Work processes that involve the creation/receipt and transmission of documents characteristically result in records as evidence of those processes.
Records are also created by employees and their departments and units to document what was decided or done. They are a means of providing evidence of institutional activity or of remembering events and transactions that have occurred. In addition, there are many legal and regulatory reasons to keep records.
Over time, each College department or office will have a records retention and disposition schedule that will assist them in deciding how to maintain records, how long to keep them and how to dispose of them properly. By following the retention schedule and College practices for recordkeeping, departments and offices will ensure that their records are retrievable, reliable, and secure for as long as they are needed. Well-managed records are an asset and a resource to the College; unmanaged records are a liability.
All departments and employees must maintain their paper, film and electronic records in safe, stable, and secure environments that support their timely and accurate retrieval with appropriate controls on their use and accessibility.
Click on the links below to access additional information about policies and procedures for records management at Emerson College.