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Academic Affairs

Faculty Members Undergoing Annual Review In 2013-14

Faculty members should consult Policies and Procedures Governing Reappointment and Faculty Review in the Faculty Handbook

First- and Second-Year Pre-Tenure Faculty

April 1, 2014 First- and second-year faculty members meet with their Department Chair (or Dean of Liberal Arts) to discuss teaching, research/creative/professional and service activities performed during the past year. This discussion is meant to build toward the dossier required in the third-year review.

In preparation for this annual discussion, faculty members will provide their Department Chair (or Dean of Liberal Arts) with an up-to-date curriculum vita. It is suggested, but not required, that faculty members also provide reflective talking points that describe the research trajectory and/or creative activities, teaching practice, including highlights and possible challenges, and service interests. These can be delivered orally or in writing, according to the preference of the faculty member.

May 1 The Department Chair (or Dean of Liberal Arts) summarizes discussion in a letter to the faculty member.

Third-Year Reviews

DPTC peer teaching reviews may be conducted in the fall semester.

March 1, 2014 Candidates submit dossier to Chairs (or Dean of Liberal Arts).
May 1 Chairs and DPTCs complete independent reviews and forward to the School Dean with copies to the Candidates. Chairs and DPTCs send copies of their reviews to each other. In the case of Institute faculty, the LAC DPTC completes an independent review and forwards it to the Dean of Liberal Arts with a copy to the candidate.

The Candidate may respond in writing to any level of review prior to receipt of the written notice of re-appointment or non-reappointment from the Vice President for Academic Affairs.

June 15 School Deans review Chairs’ and DPTCs’ recommendations and dossiers and submit recommendations to VPAA with copies to the Chairs, Candidates, and DPTCs.

The Dean of Liberal Arts submits recommendations to VPAA with copies to the LAC DPTC and candidates.

The Candidate may respond in writing to any level of review prior to receipt of the written notice of re-appointment or non-reappointment from the Vice President for Academic Affairs.
August 31 VPAA notifies Candidates of renewal or non-renew.

Fourth- and Fifth-Year Reviews

April 15, 2014 Fourth- and fifth-year faculty members meet with their Department Chair (or Dean of Liberal Arts) to discuss teaching, research/creative/professional and service activities performed during the past year. This discussion is meant to build toward the dossier required for the tenure review.

In preparation for this annual discussion, faculty members will provide their Department Chair (or Dean of Liberal Arts) with an up-to-date curriculum vita. It is suggested, but not required, that faculty members also provide reflective talking points that describe the research trajectory and/or creative activities, teaching practice, including highlights and possible challenges, and service interests. These can be delivered orally or in writing, according to the preference of the faculty member.

May 15 The Department Chair (or Dean of Liberal Arts) summarizes the discussion in a letter to the faculty member and makes a recommendation to the faculty about proceeding toward tenure. The letter should note progress made and/or difficulties encountered in addressing issues highlighted in the third-year review.

Term Faculty

Review for Term Faculty on Annual Appointments

March 1, 2014 Candidates submit materials to Chair (or Dean of Liberal Arts).
May 1 The Chair will write the review and submit it to the Dean for discussion.
May 15 The Chair notifies all Term faculty members on annual appointments whether they are on track for reappointment and sends a list of recommended names to the VPAA with copies to the Dean.
June 1 The VPAA notifies all candidates of reappointment or non-renewal.

Term faculty members on annual appointments will be reviewed annually. By March 1, they will submit to their department Chair the materials listed below for review. (NOTE: required classroom observations should occur before this date). The Chair will schedule meetings with the faculty member to discuss the faculty member’s achievements and performance and will review the appointment letter to make sure it agrees with the responsibilities and expectations of the position.

The Chair will write the review and submit it to the Dean for discussion by May 1. The chair then notifies all Term faculty members on annual contracts whether they are on track for reappointment and sends a list of recommended names to the VPAA along with any changes to the appointment letter with copies to the Dean. VPAA notifies all candidates of reappointment or non--‐renewal by June 1.

Documents for Review of Term Faculty on Annual Appointments

For all Term faculty reviews, the candidate submits* the following dossier materials.

  1. Reflective statement on teaching philosophy, innovations, challenges, and learning goals.
  2. Selected course materials.
  3. All peer teaching evaluations based on classroom observations.
  4. Other relevant material the candidate wishes to include.

* Course syllabi, current curriculum vita, and course evaluations are already on file in the department will be made available by the department for reviewers.

 

Term Faculty on Annual Appointments Seeking Promotion to Senior Term Rank

March 1, 2014 Senior Term Candidate submits dossier to Chair and their DPTC or designated committee in the year of or any year after the issuance of a third consecutive contract.
May 1 Chairs and DPTC or designated committee complete review and forward to the Deans.
May 15 Deans review dossier and recommendations of the Chairs and DPTC or designated committees. If the Dean is in accord with the recommendations, the Dean notifies all the Term faculty members of their support for promotion to Senior Lecturer or Senior (Faculty)-in-Residence appointment for a three-year contract. A list of recommended names along with changes to the appointment letters are sent to the VPAA with copies to the Chair, DPTC or designated committee.

If the Dean dissents, the Dean writes a letter to the candidate with copies to the Chair, DPTC or designated committee, and VPAA.

June 1 VPAA notifies all Term faculty members whether they will be appointed as a Senior Lecturer or Senior Faculty-in-Residence appointment for an initial three-year contract.

All Term faculty, including Lecturers and Faculty-in-Residence, are full‐time faculty member whose responsibilities normally entail teaching duties. Initially, an appointment is for one year. After the issuance of a third consecutive contract, the Department Chair, in consultation with the School Dean, evaluates the curricular need for the position. Provided there is a curricular need for the position, the Department Chair initiates the following review for the possibility of a subsequent three‐year appointment.

During the first semester of the third year of a Lecturer or Faculty-in‐Residence’s full‐time teaching, the Department Chair and DPTC chair will convene a committee composed of two-thirds tenured faculty and one‐third senior term faculty that will evaluate the performance of the faculty member according to the expectations for research/creative/professional work and service established in the letter of appointment. Likewise, the committee will evaluate teaching performance as outlined in Section 8.1 of the Handbook. The Lecturer or Faculty‐in‐Residence should also perform any additional advising and mentoring in accordance with departmental expectations and/or the letter of appointment. The Chair will review the appointment letter to make sure it agrees with the responsibilities and expectations of the position.

If, during the third year, the faculty committee described above, the Chair, and the Dean so recommend, the Vice President for Academic Affairs may issue a three‐year appointment with a title change to Senior Lecturer or Senior Faculty‐in‐Residence, which may be renewed, depending on satisfactory performance and curricular need in accordance with the Faculty Handbook and the letter of appointment. Evaluations will take place accordingly in the penultimate year of the Senior Lecturer or Senior Faculty-in‐Residence’s succeeding contracts.

Documents for Promotion

For all Term faculty reviews, the candidate submits* the following dossier materials.

  1. Reflective statement on teaching philosophy, innovations, challenges, and learning goals.
  2. Selected course materials.
  3. All peer teaching evaluations based on classroom observations.
  4. Other relevant material the candidate wishes to include.

* Course syllabi, current curriculum vita, and course evaluations are already on file in the department will be made available by the department for reviewers.
 

Senior Term Faculty Review

March 1, 2014 Senior Term Candidate submits dossier to Chair and their DPTC or designated committee in second year of three-year appointment.
May 1 Chair and DPTC or designated committee complete review and forward to the Dean.
May 15 The Dean reviews dossier and recommendations of the Chair and DPTC or designated committee. If the Dean is in accord with the recommendations, the Dean notifies all Senior Term faculty members of their support. A list of recommended names along with changes to the appointment letter are sent to the VPAA with copies to the Chair, Dean, DPTC or designated committee, and VPAA.

If the Dean dissents, Dean writes a letter to the candidate with copies to the Chair, Dean, DPTC or designated committee, and VPAA.

June 1

VPAA notifies all Senior Term faculty members whether they are on track for another three-year reappointment, depending on the needs of the department and satisfactory performance in the third year of their current appointment.

Senior Term faculty members on three-year contracts, including Senior Lecturers and all Senior (Faculty)–in–Residence appointees, will submit their dossier to their department Chair and DPTC or designated committee for review in the second year (penultimate year) of their three-year appointment (Faculty Handbook sections 3.4.6.1 and 3.4.6.3).

The Chair will schedule meetings with the faculty member to discuss the faculty member’s achievements and performance and will review the appointment letter to make sure it agrees with the responsibilities and expectations of the position.

The Chair and DPTC or designated committee write their respective reviews and submit them to the Dean by May 1. Deans review recommendations of the Chair and DPTC or designated committee and dossier. If the Dean is in accord with the recommendations, the Dean notifies the Senior Term faculty member of their support. A list of recommended names along with changes to the appointment letter are sent to the VPAA with copies to the Chair, Dean, DPTC, and VPAA.

The VPAA notifies all Senior Term faculty members whether they are on track for another three-year appointment, depending on the needs of the department and satisfactory performance in the third year of their current appointment. No formal review normally occurs in the third year.

Candidate Dossier for Third-Year Reviews

For all Senior Term faculty reviews, the candidate submits* the following dossier materials.

  1. Reflective statement on teaching philosophy, innovations, challenges, and learning goals.
  2. Selected course materials.
  3. All peer teaching evaluations based on classroom observations.
  4. Other relevant material the candidate wishes to include.

* Course syllabi, current curriculum vita, and course evaluations are already on file in the department will be made available by the department for reviewers.


Tenured Faculty

September 30, 2013 By September 30, each tenured faculty member submits to the Department Chair (or Dean of Liberal Arts) a report of activity in the areas of teaching, research/creative/professional activities, and service performed in the preceding year; a current curriculum vita; and a workload request for the following academic year.
October 1 - December 15 Between October 1 and December 15, each tenured faculty member meets with the Department Chair or Dean of Liberal Arts to discuss the faculty member’s teaching, research/creative/professional activities, service, annual report and workload request. Based on the discussion, the Department Chair (or Dean of Liberal Arts) assigns courses and decides on requested equivalencies.
May 1, 2014 Every four years (since the last promotion) each Associate Professor will meet with the Department Chair and School Dean (by May 1) – or Dean of Liberal Arts in the case of Institute faculty – to consider the faculty member’s progress toward promotion to Full Professor. A faculty member may request a developmental meeting with the Chair and Dean at other times as warranted.

* If deadline dates fall on a weekend or holiday, the deadline will be the next business day.