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Tuition Exchange Guidelines


Tuition Exchange Export Policy Academic Year 2014-2015

This policy pertains to dependents of eligible Emerson College faculty and staff members who are applying for a Tuition Exchange scholarship outside of Emerson College.

Emerson College is a member of the Tuition Exchange (TE), a national reciprocal scholarship exchange program for dependent children of full-time faculty and staff, with members from approximately 600 U.S. colleges and universities. Please go to Tuition Exchange for a list of participating member institutions.

Colleges and universities participating in this program have agreed to waive some or all tuition for participants from other member institutions.

Eligibility

Each institution affiliated with TE sets its own standards for eligibility, admission, determines the number of TE scholarships that it will offer and oversees the process by which eligible dependents are selected for participation. Each individual institution also has a TE Liaison Officer to assist applicants with the process. These contacts are noted on the Tuition Exchange website.

Program Benefits

The amount of program benefits and requirements for continued participation are determined by each member institution. If you have any questions concerning participation requirements, benefits, and application process at a particular member institution, please visit Tuition Exchange or contact the Liaison Officer for that school.

Renewal Requirements/Length of Award

Since the duration of award scholarships varies by school, applicants should contact the applicable school’s Liaison Officer or Tuition Exchange for information on the eligibility period for Tuition Exchange scholarships.

Number of Scholarships

Each institution must maintain a reasonable balance between “imports” (students attending the granting institution  as part of the TE program) and “exports” (eligible dependents of a participating school enrolled at outside institutions as part of the TE program). Each institution has a Liaison Officer who monitors the number of imports versus exports and will determine the number of scholarships that will be awarded for the plan year.

Application Process

This is a tremendous opportunity for participating families, but it is important to realize that this is not a guaranteed benefit.

  • Please note that applicants for scholarships are responsible for understanding and complying with all applicable deadlines under the program. Contact the TE Liaison Officer where you intend to apply to ensure that you meet the enrollment/application deadlines.
  • As soon as possible after September 1 of the current academic year, dependent children of eligible Emerson College faculty and staff members who are seeking admission to a partner institution for the next calendar year should notify the TE Liaison Officer of intent to apply for a TE scholarship for the following year. The eligible parent of the Emerson dependent should work with Peter Owens in Emerson Human Resources to complete the required online application by the granting school’s application deadline.
  • The TE Liaison Officer will verify the eligibility of the employee/parent.

Selection Process

  • By January 30, 2014, Emerson College will determine the number of exports that it will sponsor for Tuition Exchange applications at other schools. The number of available exports will be determined at the discretion of the school based on the current number of Emerson College imports and may vary from year to year.
  • Eligibility for exports to apply for a TE scholarship is determined by Emerson College.  However, TE scholarships are granted by the host institution. Emerson College cannot guarantee that any applicant, no matter how well qualified, will receive a TE scholarship from the host institution.

Notification Process

  • Students should be notified by April 15 concerning whether they will receive a Tuition Exchange scholarship, but can contact the Liaison Officer at the granting school or the Tuition Exchange website for more detailed information.

Withdrawal/Leaves

  •  If a TE recipient takes a leave of absence, withdraws from school, studies abroad or graduates, the student must notify the TE Liaison Officers at both Emerson College and the host institution immediately.
  •  If a student takes a medical withdrawal, continuation of his or her TE scholarship will be determined by the process in place at the exporting school.

Additional Information

For additional information concerning applying for a TE scholarships outside of Emerson, please contact the TE Liaison officers for the applicable school(s). The contact information for each school is available through Tuition Exchange.

For general information concerning the Tuition Exchange program, please contact Peter Owens, Emerson Director of Compensation and Benefits at peter_owens@emerson.edu or 617-824-8581.


Tuition Exchange Import Policy Academic Year 2014-2015

This policy pertains to dependents of eligible staff and faculty members for institutions that participate in the Tuition Exchange Program and who are requesting a Tuition Exchange scholarship from Emerson College.

Emerson College is a member of the Tuition Exchange Tuition Exchange (TE), a national reciprocal scholarship exchange program for dependent children of full-time faculty and staff, with members from approximately 600 U.S. colleges and universities. Please go to Tuition Exchange for a list of participating member institutions.

Colleges and universities participating in this program have agreed to waive some or all tuition for participants from other member institutions.

Eligibility

Each institution affiliated with TE sets its own standards for eligibility, admission, determines the number of TE scholarships that it will offer and oversees the process by which eligible dependents are selected for participation. Each individual institution also has a TE Liaison Officer to assist applicants with the process. These contacts are noted on the Tuition Exchange website.

At Emerson, dependent children must meet the definition of a qualifying child as defined by the IRS as outlined below to apply for a Tuition Exchange Scholarship:

  • Relationship— the taxpayer’s child or stepchild (whether by blood or adoption), foster child, sibling or step-sibling, or a descendant of one of these.
  • Residence— has the same principal residence as the taxpayer for more than half the tax year. Exceptions apply, in certain cases, for children of divorced or separated parents, temporary absences, and for children who were born or died during the year.
  • Age— must be under the age of 19 at the end of the tax year, or under the age of 24 if a full-time student for at least five months of the year, or be permanently and totally disabled at any time during the year.
  • Support— did not provide more than one-half of his/her own support for the year and/or was claimed as a dependent for tax purposes.

The parent of the dependent student applicant must be a full-time faculty or staff member in good standing with at least two (2) years of employment as of September 1 of the current academic year to apply for a scholarship.

Program Benefits

At Emerson, TE scholarships are renewable for up to eight (8) semesters, with the length of award time dependent on the recipient’s class standing at entrance. Transfer students and students with advanced credits will be eligible for a TE scholarship for the length of time it takes to graduate which may be fewer than eight (8) semesters. To remain eligible for renewed scholarship awards, recipients must maintain a Grade Point Average of at least 2.0 on a 4.0 scale, must have a parent who maintains TE employment eligibility, and must indicate continued interest by contacting Emerson’s TE Liaison Officer every year.

TE recipients who attend other schools (exports) must submit academic transcripts to the Emerson Liaison Officer at the end of each spring semester so recertification can occur.

Please note that Tuition Exchange scholarships do not apply to graduate, non-degree seeking, or second undergraduate degree seeking students..

Number of Scholarships

Each institution must maintain a reasonable balance between “imports” (students attending Emerson as part of the TE program) and “exports” (eligible dependents of Emerson faculty/staff enrolled at another institution as part of the TE program). Each institution has a Liaison Officer who monitors the number of imports versus exports. The Director of Compensation and Benefits, Peter Owens, is the Liaison Officer for Emerson College. Peter can be reached at: peter_owens@emerson.edu or 617-824-8581.

Based on current program objectives, Emerson College will be providing 2 new import scholarships for the 2014-2015 academic year in addition to those who already have been approved for Tuition Exchange scholarships in prior years.  This number of scholarships awarded is subject to review annually and may change from year to year.

Application Process

This is a tremendous opportunity for participating families, but it is important to realize that this is not a guaranteed benefit.

  • Under Emerson College’s Tuition Exchange Program, beginning in academic year 2014-2015, the maximum scholarship award for new students who are approved for Tuition Exchange Scholarships at Emerson is $31,500/year toward tuition. Recipients must be full-time, undergraduate students who are enrolled in a degree-seeking program.
  • Students who were approved for Tuition Exchange scholarships through Emerson (imports) prior to 2013 will be eligible for tuition remission of $32,128 per year for the duration of their participation in the program.
  • Qualified applicants must be first-time, first-year freshmen, transfer students, or currently enrolled students as defined by Emerson College. Graduate students, non-degree seeking students, visiting students and students seeking a second undergraduate degree are not eligible for Emerson TE scholarships. TE scholarship funds can be used for the Fall and Spring semesters, but not Summer courses.
  • Certification of Eligibility for TE scholarship – A TE eligibility letter or on-line application from the home institution certifying a student’s eligibility for TE funds must be submitted to Emerson College from the exporting school.

Application Deadline

  • Freshman and Transfer applicants - To receive primary consideration as a TE scholarship recipient, the student must have applied to Emerson and the exporting institution must submit a TE eligibility notification by February 15.  We suggest that applicants apply as soon as possible after September 1 of each year for the next academic year.
  • Students who are currently enrolled at Emerson, and become certified by a member institution, must notify the Liaison Officer as soon as possible prior to February 15 in order to be considered for any TE scholarship funds that may become available.

Selection Process

In order of relevance, awards for imports will be determined based on the following criteria:

  • Receipt of a completed application by February 15; and
  • Competitiveness of academic record and overall application.

Notification Process

  • The Liaison Officer at Emerson will notify the student in writing via email/letter that his or her application has been accepted, waitlisted, or rejected by April 15.
  • By May 1, scholarship recipients should notify Emerson’s Tuition Exchange Liaison in writing of their acceptance (or rejection) of the TE Scholarship.
  • Scholarship recipients should contact the Liaison Officer in the Fall of each year to re-certify (renew) their Tuition Exchange eligibility.
  • Applicants who are not selected as TE recipients will be placed on a waiting list based on selection criteria. In the event that awarded scholarships are not utilized, the unused scholarships may be awarded to applicants on the waiting list.
  • Tuition Exchange scholarships are considered financial aid and will be included in any financial aid package provided by Emerson.

Withdrawal/Leaves

  • If a student takes a medical leave, his or her TE scholarship will remain available for the subsequent year. If not reinstated during that year, he or she will have the opportunity to reapply for the scholarship when he or she re-enrolls. If a TE recipient takes a leave of absence, withdraws from school, studies abroad  at a non-Emerson approved program, or graduates, the student must notify the TE Liaison Officers at both Emerson College and the host institution immediately.

Disclaimer

Emerson College reserves the right to modify its Tuition Exchange import guidelines as it deems appropriate to meet program objectives.

Additional Information

For additional information concerning applying for a TE scholarship at Emerson College, please contact the Emerson Liaison Officer, Peter Owens, at peter_owens@emerson.edu or 617-824-8581.